Johns Hopkins University Finance Monthly Newsletter
September 2025 | Volume 16 Issue 9
inside this issue:
Supplemental Payment Template
Checks Received at the Department without a Receivable
Foreign Activity Reporting for FY25
Department updates are being requested for the University’s International Data Collection Database.
Upcoming Planned System Update for E210 – September 23–25
Finance News
Supplemental Payment Template
The Supplemental Template is required to ensure Compliance with the Uniform Guidance 2 CFR 200.430 Compensation requirements. The completed form will be retained by the department in compliance with the University’s record retention policy of seven years.
The template is located on Financial Research Compliance’s website under References: https://frc.finance.jhu.edu/wp-content/uploads/sites/42/supplemental_payment_template.pdf
Please contact FRC with any questions: [email protected] or 443-997-3806
Checks Received at the Department without a Receivable
It is university policy that all checks from customers be received by the central lockbox for JHU at Bank of America. If a payment is received from a customer at the department, the below procedures should be followed:
- Verify whether an open receivable is available by utilizing SAP transaction FBL5N.
- If the payment is for sponsored activity, verify whether or not a billing plan exists.
- A receivable is created using the parked document process which can be found in the procedure for “Invoices Prepared by Departments”. The customer on the parked document should match the maker of the check and a copy of the check and all remittance must be attached as supporting documentation.
- The customer should be notified by the department to send future payments to the central lockbox, unless EFT is an available option.
- The Deposit of Receipts should be handled according to the Office of the Treasurer’s policies and procedures. (https://policies.jhu.edu/d/BW3LKl1H)
The University’s Lockbox Address Is:
Johns Hopkins University Central Lockbox
C/O Bank of America
12529 Collections Center Drive
Chicago, Il 60693
Foreign Activity Reporting for FY25
The IRS Form 990 requires the University to disclose information about expenses, offices and individuals working in foreign countries. Each year the University collects this information from the various departments via the International Data Collection Database.
You will receive instructions from the Tax Office in mid-August requesting your updates to the International Data Collection Database and/or confirmation of no international activity during FY25. Database entries should be completed ASAP.
If you have any questions, please contact [email protected].
Upcoming Planned System Update for E210 – September 23-25
Please be advised that the Johns Hopkins University E210 application will undergo a scheduled system update beginning Tuesday, September 23 at 5:00pm through Thursday, September 25.
During this period, the E210 system will be unavailable, and users will not be able to access or submit information.
More details will be available on the E210 homepage, please check the site for the latest information.
University Calendar
Communication to JHU Users – Cut-Off Calendar
Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.
University Events
University Office of Finance Just Honoring U Employee Recognition Program
The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as “Going the Extra Mile”.
Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee’s direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.
Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee’s personal file.
Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.
If you have any questions or are unable to access the form, please email [email protected].
Holiday Calendar
The current holiday calendar for JHU is by calendar year. Please note, the University holiday calendar will now cover three years at a time.
The current 2025-2027 calendar can be seen here.
Newsletter Support
Submit an Article
If you have an article you would like to submit for the next newsletter, please use our Newsletter Article Submission form and your submission will be sent directly to the newsletter team. All submissions for the next newsletter should be submitted by the 20th of the month prior to the issue date.
Newsletter Signup
The JHU Office of Finance Monthly Newsletter is published by University Administration to keep the JHU community informed regarding business processes and issues relevant to the administration of University business.
If you are not currently receiving this monthly Newsletter via email, and would like to subscribe to the mailing list, please signup today.