Johns Hopkins University Finance Monthly Newsletter
May 2026 | Volume 17 Issue 5
inside this issue:
Get an Early Look at Workday (May 13)
Unidentified Cash Receipts
Grant Document Search transition from Oculus to OnBase is complete
Finance News
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Get an Early Look at Workday (May 13)
JHU managers are invited to get an early look at how common job and pay changes will work in Workday. Managing People in Workday Part 2 is a 45-minute virtual session on May 13 that previews the current Workday configuration and highlights what to expect as Johns Hopkins transitions to Workday in summer 2027.
Register on the MyWorkday Learning site.
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Unidentified Cash Receipts
Unidentified Cash Receipts are incoming payments that cannot be matched to an invoice number and are temporarily held in a deferred credit account. Cash Accounting publishes a monthly listing of outstanding Unidentified Cash Receipts on the University Finance website.
View the Unidentified Cash webpage.
To request access to view Unidentified Cash Receipts, complete the access request form.
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Grant Document Search transition from Oculus to OnBase is complete
The transition from Oculus Sponsored Catalogs to OnBase is complete.
More than a year ago, Financial Quality Control (FQC Help) was informed that Oculus would no longer be supported, meaning future updates and security patches would no longer be provided. As of May 2026, OnBase is now serving as Johns Hopkins University’s dedicated grant document management solution.
OnBase is a secure, web-based application that allows users to search, view, and share sponsored grant documents. Users are encouraged to take a few minutes to review the OnBase Quick Reference Guide.
Please email [email protected] for assistance with the application.
Please email [email protected] for access request.
OnBase: https://web.onbase.jh.edu/Web
OnBase Quick Reference Guide
University Calendar
Communication to JHU Users – Cut-Off Calendar
Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.
University Events
University Office of Finance Just Honoring U Employee Recognition Program
The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as “Going the Extra Mile”.
Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee’s direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.
Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee’s personal file.
Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.
If you have any questions or are unable to access the form, please email [email protected].
Holiday Calendar
The current holiday calendar for JHU is by calendar year. Please note, the University holiday calendar will now cover three years at a time.
The current 2025-2027 calendar can be seen here.
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