Johns Hopkins University Finance Monthly Newsletter
July 2024 | Volume 15 Issue 7
inside this issue:
Travel Procurement Vendor Day
Come meet Johns Hopkins’ travel partners!
Closing Calendar
FY24 Closing Information and Cut-Off Dates
Foreign Activity Reporting for FY24
Department updates are being requested for the University’s International Data Collection Database.
New Award Change Form
The New Award Change form will be available on July 8, 2024.
Finance News
Travel Procurement Vendor Day
Please join us on Tuesday, July 9 and Wednesday, July 10 for the Johns Hopkins Travel Procurement Vendor Days! On July 9th, the event will take place in the Great Hall, Levering Building on the Homewood Campus and on July 10th, along the Turner Concourse on the East Baltimore Campus. The fair will run from 10:00am until 2:00pm each day.
For more information and a list of travel partners who will be in attendance, please visit the Johns Hopkins Travel Portal.
Hope to see you there!
FY24 Closing Information and Cut-Off Dates
JHU Period 12 closes on Monday, July 8th at 5 PM
JHU Period 13 is a cleanup period that will open 2PM Monday, July 8th and closes Friday, July 12th at 5PM. This period will give JHU departments and divisions additional time to review their information, reports and make corrections in FY24. This will be the final period for processing Sponsored activity.
JHU Period 14 will open 5pm Friday, July 12th for the Special Authorization Group and closes Friday, July 26th 5PM. Divisions will be closing their general and designated accounts during this period. Sponsored activity will NOT be allowed during this period.
JHU Period 15 will open 5PM Friday, July 30th for the Central Finance Office only (Sponsored activity will not be allowed during this period).
Important notes:
- CO and FM reports in Analysis will update on a standard schedule, however users have the option to run CO reports in real time by selecting to do so when executing their reports.
- Control Salary accounts need to be reviewed and corrected on E-forms by Friday, June 21st for FY24.
- Sponsored activity is not allowed after Period 13. JHHS transactions must be completed in Period 12.
- Non-Sponsored Master Data requests for FY24 are due by Thursday, June 27th.
- Final special Non-Sponsored Intercompany KB15N Transfers for settlements between JHHS Affiliates and JHU can be made for a few days after Period 12 closes but entries must be approved by the JHHS Controller’s Office.
To view more of the FY24 Year-End Information please use the following links:
Foreign Activity Reporting for FY24
The IRS Form 990 requires the University to disclose information about expenses, offices and individuals working in foreign countries. Each year the University collects this information from the various departments via the International Data Collection Database.
You will receive instructions from the Tax Office in early August requesting your updates to the International Data Collection Database and/or confirmation of no international activity during FY24. Database entries should be completed by Monday, September 2nd.
If you have any questions, please contact [email protected].
New Award Change Form
Prepare for the release of the new Award Change form, which will be available starting on July 8th!
Stay tuned for more details and instructions on how to access and complete the form.
University Calendar
Communication to JHU Users – Cut-Off Calendar
Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.
University Events
University Office of Finance Just Honoring U Employee Recognition Program
The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as “Going the Extra Mile”.
Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee’s direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.
Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee’s personal file.
Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.
If you have any questions or are unable to access the form, please email [email protected].
Holiday Calendar
The updated holiday calendar for JHU is for 2024. Please note, that the University holiday calendar will now cover three years at a time.
The upcoming 2022-2024 calendar can be seen here.
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