Johns Hopkins University Finance Monthly Newsletter
August 2025 | Volume 16 Issue 8
inside this issue:
Invoice Prepared by Departments (FV70 Transaction)
Foreign Activity Reporting for FY25
Department updates are being requested for the University’s International Data Collection Database.
Upcoming Planned System Update for E210 – August 27–28
Finance News
Invoice Prepared by Departments (FV70 Transaction)
Invoices for the following billings can be prepared at the department level, but must be routed to ARSSC Billings in SAP for approval prior to issuance to the customer:
- Sponsored departmentally billed awards
- Non-sponsored billings other than IPA
In order to route the invoice to ARSSC Billings, the FV70 transaction within SAP must be utilized. While the invoices are being routed for approval, they are considered to be “parked documents” as they can still be edited for accuracy before they are “posted” (approved) as general ledger entries.
For step-by-step instructions on preparing a document via FV70 transaction, please read procedure number AR-Bil-PR-07, entitled “Invoices Prepared by Departments”, which is located on our website: https://ar.ssc.jhu.edu/processes/training/
Foreign Activity Reporting for FY25
The IRS Form 990 requires the University to disclose information about expenses, offices and individuals working in foreign countries. Each year the University collects this information from the various departments via the International Data Collection Database. You will receive instructions from the Tax Office in mid-August requesting your updates to the International Data Collection Database and/or confirmation of no international activity during FY25. Database entries should be completed by Friday, August 29th.
If you have any questions, please contact [email protected].
Upcoming Planned System Update for E210 – August 27–28
Please be advised that the Johns Hopkins University E210 application will undergo a planned system update on Tuesday, August 27 and Wednesday, August 28. During this time, users will not be able to access or submit information within the E210 system.
More details will be available on the E210 homepage, please check the site for the latest information.
University Calendar
Communication to JHU Users – Cut-Off Calendar
Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.
University Events
University Office of Finance Just Honoring U Employee Recognition Program
The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as “Going the Extra Mile”.
Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee’s direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.
Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee’s personal file.
Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.
If you have any questions or are unable to access the form, please email [email protected].
Holiday Calendar
The current holiday calendar for JHU is by calendar year. Please note, the University holiday calendar will now cover three years at a time.
The current 2025-2027 calendar can be seen here.
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