Johns Hopkins University Finance Monthly Newsletter
April 2025 | Volume 16 Issue 4
inside this issue:
Sightline at Johns Hopkins
Sightline is a program to implement Workday across Johns Hopkins
Endowment Document Management System
Endowment Documentation is now stored in OnBase
Lockbox
The University’s preferred method of receiving payments is by
electronic funds transfer (EFT).
Finance News
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Sightline is a program to implement Workday across Johns Hopkins
Sightline is a multi-year program to implement Workday across Johns Hopkins University and Johns Hopkins Health System. Sightline aims to modernize business processes and introduce advanced technology solutions that support better ways of working across key mission-supporting functions such as human resources, finance, procurement, and sponsored research.
Stay informed, meet the team, view milestones and see what’s next!
For more information, visit: https://sightline.jhu.edu/
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Endowment Documentation is now stored in OnBase
As of March 2025, the Oculus JHU Endowment system has been replaced by OnBase, now serving as the dedicated document management solution for JHU Endowments.
To access the OnBase JHU Endowment application, visit: OnBase JHU Finance Endowments.
Departmental employees needing business area-level access to OnBase must submit a request via email to [email protected].
Note: All security access requests require approval from the General Accounting – Endowment team.
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Lockbox
The University’s preferred method of receiving payments is by electronic funds transfer (EFT). Nonetheless, it is recognized that not all payers are able to pay by EFT. Therefore, payers not able to make payments to the University via EFT should be given the address of the University’s lockbox for remittances. Payments to the University should not be sent to departments but rather to the University’s central bank accounts.
The University has contracted with commercial banks to provide lockbox services for payments that are sent to Johns Hopkins. The lockbox bank is responsible for opening the mail, encoding and depositing the checks, and providing the University with data concerning the payment as per instructions.
The University’s lockbox address is:
Johns Hopkins University Central Lockbox
C/O Bank of America
12529 Collections Center Drive
Chicago, IL 60693
For a complete guide of Accounts Receivable – Billings Policies & Procedures, please visit our website: https://ar.ssc.jhu.edu/processes/billings-processes/
University Calendar
Communication to JHU Users – Cut-Off Calendar
Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.
University Events
University Office of Finance Just Honoring U Employee Recognition Program
The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as “Going the Extra Mile”.
Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee’s direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.
Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee’s personal file.
Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.
If you have any questions or are unable to access the form, please email [email protected].
Holiday Calendar
The current holiday calendar for JHU is by calendar year. Please note, the University holiday calendar will now cover three years at a time.
The current 2025-2027 calendar can be seen here.
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