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Mileage Rate

Standard mileage rates are established by the Internal Revenue Service (IRS) and remain in effect until adjusted by the IRS. Effective July 1, 2022 - December 31, 2022: Standard Mileage Rate increases to 62.5 cents.

• 62.5 cents per mile driven for business use, up 4.0 cents from the rate for 6/30/2022.

Questions concerning the mileage rate increase may be directed to the Tax Office at tax@jhu.edu.

Display AR Documents - Critical Role for End Users

It has come to our attention that several departmental users do not have SAP access to "AR- Display AR Documents". The technical role name is ZRFI_AR_DISARDOCS_ALL. Please be advised this is a critical role for finance staff.

This role provides users with pertinent financial information including data for customer account display, document display, and balance display. This is beneficial for monitoring and reconciling sponsored and non-sponsored account activity.

If you do not have this role please ask your supervisor to request a ZSR.

FY22 Closing Information and Cut-Off Dates

JHU Period 12 opens on Monday, May 24th at 5 PM.

JHU Period 12 closes on Thursday, July 8th at 5 PM.

JHU Period 13 is a cleanup period that will open 5PM Wednesday, July 7th and close Friday, July 16th 5PM. This period will give JHU departments and divisions additional time to review their information, reports and make corrections in FY2022. This will be the final period for processing Sponsored activity.

JHU Period 14 will open 5pm Friday, July 16th for the Special Authorization Group and close Wednesday, July 28th 5PM. Divisions will be closing their general and designated accounts during this period. Sponsored activity will NOT be allowed during this period.

JHU Period 15 will open 5PM Wednesday, July 28th and close Wednesday, August 4th at 5PM for the Central Finance Office only. Sponsored activity will NOT be allowed during this period.

Important notes:

CO and FM reports in Analysis will update on a standard schedule, however users have the option to run CO reports in real time by selecting to do so when executing their reports.

Control Salary accounts need to be reviewed and corrected on E-forms by Wednesday, June 23rd for FY22.

Sponsored activity is not allowed after period 13.

JHHS transactions must be completed in period 12.

Non-Sponsored Master Data requests for FY22 are due by Tuesday, June 29th

Final special Non-Sponsored Intercompany KB15N Transfers for settlements between JHHS Affiliates and JHU can be made for a few days after period 12 closes but entries must be approved by the JHHS Controller's Office.

Foreign Activity Reporting for FY22

The IRS Form 990 requires the University to disclose information about expenses, offices and individuals working in foreign countries. Each year the University collects this information from the various departments via the International Data Collection Database.

You will receive instructions from the Tax Office in early August requesting your updates to the International Data Collection Database and/or confirmation of no international activity during FY22. Database entries should be completed by Friday, September 2nd.

If you have any questions, please contact tax@jhu.edu.

2023 Fringe Rates

Fringe benefits (FB) are employee associated costs such as health plan expenses, pension plan expenses and workman's compensation expenses, among others. These costs are expressed as a rate by employee class. The rate is the pooled costs of these benefits divided by the total salaries in each employee class. These rates are then applied to the applicable employee salary to represent the associated benefits for that type of employee.

Our sponsors will reimburse us for fringe benefit costs, expressed as a percentage of total salaries, as salaries and fringe benefits can represent the largest component of cost on a given project.

Link to Fringe Benefit Rates: https://finance.jhu.edu/depts/cost/ca_fringe_rate.html

Link to Rate Agreement: https://finance.jhu.edu/depts/cost/ca_rate_agree.html

If you have any questions, please contact the Office of Cost Analysis.

Payroll Lockdown Date

The new retro lock down dates are reset at the end of each fiscal year and will be set to the first pay period of the previous calendar year.

Lock Down Retro Dates (as of 06/16/2022)

• Semi-Monthly (S1): 01/01/2021
• Bi-weekly (B1): 12/20/2020
• Weekly (W1): 12/28/2020

The full document can be viewed on the HR/Payroll website under the Lock Down Dates heading at https://ssc.jhmi.edu/hr_payroll/deadlines.html

Communication to JHU Users - Cut-Off Calendar

Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.

Complete FY22 Closing Information

FY22 Closing Information and Key Closing Dates for Periods 12-15.

University Office of Finance Just Honoring U Employee Recognition Program

Summer, 2022

• Tricia Thompson, Student Loans
• Tamika Torres, UA Business Office
• Tyler Pressl, General Accounting
• Danita McLean, Sponsored Projects
• Sabrina High, Procurement

A big thank you to the nominees for all that you do, and thanks also to all of those at Hopkins who have taken the time to make the nominations.

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The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as "Going the Extra Mile".

Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee's direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.

Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee's personal file.

Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.

If you have any questions or are unable to access the form, please email finance_solutions@jhu.edu.

Holiday Calendar

The updated holiday calendar for JHU is for 2022. Please note, that the University holiday calendar will now cover two years at a time.

The upcoming 2022-2024 calendar can be seen here.

Submit an Article

If you have an article you would like to submit for the next newsletter, please use our Newsletter Article Submission form and your submission will be sent directly to the newsletter team. All submissions for the next newsletter should be submitted by the 20th of the month prior to the issue date.

Newsletter Signup

The JHU Office of Finance Monthly Newsletter is published by University Administration to keep the JHU community informed regarding business processes and issues relevant to the administration of University business.

If you are not currently receiving this monthly Newsletter via email, and would like to subscribe to the mailing list, please visit the following page: https://t.jh.edu/ktpWR.