Monthly Newsletter: December, 2021
With the holiday's and year-end quickly approaching, we wanted to remind everyone that any gift card (or other cash equivalent) purchased with University funds given to an employee in 2021 constitutes taxable income in 2021 and must be included in the 2021 W-2. If you have distributed gift cards to employees in 2021 and have not yet reported this to Payroll, you must do so immediately (and no later than December 15th) to avoid employees receiving amended W-2s.
Moving forward, these amounts must be added to the employee's wages and taxed via the ISR process, in order to comply with Internal Revenue Service rules and regulations. You must report the value of the cash gift to Payroll prior to issuing the gift card to the employee to ensure proper tax reporting and withholding.
Our customers are streamlining the way they are processing invoices. They are now utilizing electronic invoicing systems. These systems allow JH to input the invoices, go through the approval process, and receive payment electronically via ACH.
When departments receive notifications to setup electronic invoicing systems, please send those requests to Billings@jhu.edu.
If the vendor is requesting an ACH form to be completed, sometimes referred to as a New Vendor Form, please forward the request to Billings@jhu.edu. If the form is for a specific award or PI, please fill out the required department information and Accounts Receivable will assist the departments.
October E210 vacation credits that were scheduled to post in November were not loaded in time to be included with the 11/30/2021 payroll run and will now post into period 006/2022 with the 12/15/2021 payroll.
If you have any questions or concerns, please contact Financial Quality Control at 410-516-3277 or email to firstname.lastname@example.org.
The E-Form cutoff dates for 2022 are available on the Sponsored Projects site at https://ssc.jhmi.edu/sponsoredprojects/DataFiles/2022_eform_semi_dates.pdf
Key JHU Closing Dates: Please refer to the Online University Finance Calendar for all pertinent communication including University Key Dates.
The Johns Hopkins University Finance Employee Recognition Program is designed to acknowledge the efforts and contributions of University Finance staff. This program will recognize those employees who have performed above and beyond normal expectations, often defined as "Going the Extra Mile".
Awards will be made semi-annually. All employees within University Finance are eligible to be nominated and these nominations can come from anyone from the Hopkins community not including the employee's direct supervisor. While an employee may be nominated each semi-annual period, that employee may only be eligible to win the premium award once per fiscal year.
Recognition of recipients will be done semi-annually at an award ceremony, generally in the months of June and December (submission deadlines are May 1st and November 1st). All recipients, their immediate supervisor, all Finance Directors and the selection committee will be invited to the award presentation and each recipient will be presented with a Certificate of Recognition and a small gift. Additionally, a copy of the written nomination form and Certificate of Recognition will be placed in the employee's personal file.
Download the nomination form at Just Honoring U Nomination Form. Once you have completed the form, click the “Submit” button at the bottom of the form and follow the directions to email the completed form. You must complete the entire form for it to be considered.
If you have any questions or are unable to access the form, please email email@example.com.
The updated holiday calendar for JHU is for 2021. Please note, that the University holiday calendar will now cover two years at a time.
The 2020-2021 calendar can be accessed by clicking here.
The upcoming 2022-2024 calendar can be seen here.
If you have an article you would like to submit for the next newsletter, please use our Newsletter Article Submission form and your submission will be sent directly to the newsletter team. All submissions for the next newsletter should be submitted by the 20th of the month prior to the issue date.
The JHU Office of Finance Monthly Newsletter is published by University Administration to keep the JHU community informed regarding business processes and issues relevant to the administration of University business.
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