The Supply Chain Service Center is responsible for managing the University supply chain, which includes the approved supplier database in the SAP System. In order to create a purchase order for a particular supplier, the supplier must be available in the SAP supplier database.
Requests to add a new supplier must be submitted via the online request form and approved by the Supply Chain Service Center. The Supply Chain Service Center may deny a request to add a new supplier if denying the request is deemed in the best interest of the University.
Various supplier definitions are used by the Supply Chain Service Center
and are listed below to describe supplier involvement in the procurement
An Approved Supplier is one who has been reviewed and approved by the Supply Chain Service Center and then added to the SAP System supplier database. Requisitioners can create Low Value Purchase Orders (LVPO) only with approved suppliers in the SAP System supplier database.
form is available for faculty and staff to request to add a supplier
to the SAP System approved supplier database.
Strategic Contract Supplier
A Strategic Contract Supplier is a University approved supplier that
has been recruited for participation in the Strategic Contract Supplier
Program. The Strategic Contract Supplier Program is focused on meeting
the long-term needs of the University. Strategic Contract Suppliers have
agreed to provide the University community with competitive pricing, exceptional
customer service, and a willingness to work to conduct business as efficiently
and effectively as possible. Only a limited number of highly capable and
qualified suppliers shall be awarded this designation. Suppliers must
compete to earn and maintain this distinction. Competitive bids are not
required for purchases from Strategic Contract Suppliers regardless of
the total purchase order dollar value.
A HopkinsSelect Supplier is an approved supplier that has agreed to provide catalog content and contract pricing for the HopkinsSelect eMarketplace. Competitive bids are not required for purchases from HopkinsSelect suppliers unless the total purchase order dollar volume is greater than $25,000.
To insure the University is in compliance with OMB Circular A-110 and
the Federal Acquisition Regulations (FAR), orders placed directly by departments
with HopkinsSelect eMarketplace suppliers should not exceed $25,000. Orders
with HopkinsSelect eMarketplace suppliers greater than $25,000 should
be sent to Supply Chain Shared Services for review and processing.
A Diversity Supplier is an approved supplier in the University’s
Supplier Diversity Program that is certified as a small, minority, or
A Deactivated Supplier is a supplier that has been deactivated in the SAP supplier database. This action may have been taken as a result of supplier consolidation, new supplier contract(s), or supplier performance. A recommended approved replacement supplier is listed by each deactivated supplier name in the Deactivated Supplier List.