Procurement Contracts Admin: Signature Authority Policy
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The by-laws of the University and the Resolutions of its Board of Trustees state that contracts, rental agreements, leases and similar documents for the procurement of supplies, equipment, and services may be signed only by specified officers of the corporation and certain designated individuals. The Chief Procurement Officer, along with specifically designated Procurement personnel, have been authorized by the Trustees to negotiate, sign and enter into agreements with vendors for this purpose.
Individual faculty members and employees are not authorized to sign on behalf of the University, or to bind the University in any manner. Maryland law provides that individuals who are not authorized, and who enter into an unauthorized agreement, may be held personally liable for the cost of the goods or services purchased.
Any, and all, vendor forms of agreement such as, contracts, leases, software license agreements, temporary labor service agreements, etc., should be sent to the Office of Procurement Services for review and execution. The preferred method to send contracts to the Office of Procurement Services is via email to firstname.lastname@example.org.
To learn more about University procurement policies & procedures please visit https://apps.finance.jhu.edu/depts/procurement/procurement_policies/pp_index.html.