Purchase Order Approval Procedures
All SAP shopping carts with a total aggregate cost of $3,000 or more will be assigned to a Buyer for review and final approval. All supporting documentation, including supplier contracts must be attached to the SAP shopping Cart. HopkinsSelect eMarketplace orders under $25,000.00 are exempt from Buyer review.
The Process Flow
All incoming shopping carts are forwarded to the appropriate Buyer on assigned SAP business area responsibilities. All associated supporting documentation is to be attached to the shopping cart and forwarded to the Buyer for Review.
The Approval Process
The Buyer is expected to take action all shopping carts within three (3) business days. Taking action includes approval or escalation for additional review.
After-the-Fact Purchase Orders
After-the fact purchase orders create significant compliance, payment, and supplier relationship problems for the University. Vendors shall not be instructed to provide goods and services before a contract is approved and a PO is issued, when required.