JHU 2-Way Match Goods Receipt Policy
2-Way Match Goods Receipt Policy for JHU Purchase Orders (ECPO) Less than $5,000
The Controller’s Office in cooperation with Supply Chain Shared Services, Accounts Payable Shared Services and Enterprise Business Solutions has instituted a new 2-Way Match Goods Receipt policy for JHU Purchase Orders Less than $5,000. An enhancement has been developed to eliminate the goods receipt function for Johns Hopkins University (JHU) purchase orders with a total value on the initial shopping cart of less than $5,000.
To further clarify the policy, the 2-Way Match Goods Receipt Policy applies when the conditions (less than $5,000, no exclusions, and prices match—PO and invoice) are met during the creation of the initial purchase order and invoice posting. Purchase orders (ECPO) with a 2-Way Match Goods Receipt do not show in the user’s Confirm Goods/Services list in SRM. Cost objects are expensed on these purchase orders at the time of the invoice receipt by Accounts Payable Shared Services.
Sub-award and subcontract purchase orders (SPPO), project purchase orders (PROJ), capital expenditures-equipment purchases orders (CAPP), inventory purchases, independent contractors and auto confirming vendors have been excluded from this enhancement.
The benefits of the new 2-Way Match Goods Receipt Policy include eliminating some administrative burden for users and increasing timely payments to vendors. This enhancement does not change the processes for resolving returns, quantity discrepancies, and/or damaged goods.
NOTE: A split cost assignment on a PO has expenses posted at the time of invoice receipt by Accounts Payable Shared Services, regardless of when the goods receipt is entered.