Contribution and Endowment Accounting
Contribution and Endowment accounting is responsible for maintaining the
university endowments as well as recording the activity for investment
and contribution accounting. We work with the Office of Investment Management
to record activity for the University investments including the Endowment
Investment Pool. Maintaining the endowments relates to creating the endowments
within SAP, maintaining documentation, and recording investment and payout
activity for each individual endowment. Contribution accounting relates
to ensuring the monthly School of Medicine financial statements and the
quarterly GAAP statements fairly present contribution receivables and
Setting up new Endowments
Each division may have a different process for new endowments. Before they are sent to General Accounting its best to ensure you have contacted the appropriate personnel in your division. If you are unfamiliar with the process or need help setting up an endowment please use this document to determine who to contact in your Division.. Each endowment set up must include a Cover sheet when sent to General Accounting. Sample cover sheets can be found here.
New endowments are due to General Accounting by the 2nd Friday of the last month of the Quarter. Please see University Finance calendar.
Endowment Payout & Market Value
General accounting allocates endowment activity on a quarterly basis. Endowment payout is allocated to each endowment at the end of each quarter of the fiscal year. Each endowment shares in the value of the Endowment investment pool in the month following quarter end and during second close at year end the endowments will be allocated its quarter's share of the market gains/losses.
Access to NRS Sub-ledger
NRS is a third party provider or has created a website in which divisions and departments within School of Medicine can access historical information by individual endowment. The reports provide account information such as SAP accounts, historic book value, market gains and losses, and payout. NRS provides a .pdf report for each endowment fund which is helpful in reporting for internal and donor reporting needs. Please use the contact link to start the process to obtain access to the online reports. The access is subject to Development and division approval. Contact: firstname.lastname@example.org